XML conversion transforms digital data from an unstructured format to eXtensible Markup Language (XML), which both humans and machines can decipher. XML is structured, dynamic, and functional. 

This renders XML documents reusable, high-quality, and flawless, suitable for quick publishing on different digital platforms. The use of semantic tags in XML facilitates the addition of more meaning and context to data. 

The assistive technologies and screen readers can thus make sense of content’s function quickly, promoting accessibility. XML conversion services offer professional support in facilitating conversions and are cost-effective. 

This post sheds light on the reasons for the cost competitiveness of these services. Read on! 

Table of Contents:

Are XML Conversion Services Cost-Efficient?

XML conversions are difficult and require significant skills for impeccable outcomes. The XML conversion process, if undertaken in-house, often goes over budget or fails miserably. This can be attributed to XML’s high level of complexity and the apparent lack of skills of novice software engineers to navigate XML’s complex coding architecture. 

In this context, the support of data conversion services comes in handy and proves cost-effective, too. 

Here’s why:

1. Easy Navigation

The requirement for converting file formats to XML may appear infrequently. However, XML documents can be very complex. This is particularly true for documents adhering to industry data standards like HL7, FpML, ISO 20022, etc. Further, conversion platforms like Guidewire, Duck Creek, Workday, etc., can be difficult to master.

If you want your organization’s in-house software team to complete the job, you need to subject them to extensive training. Even then, you cannot rest assured that the complexity can be addressed skilfully for error-free results. Your organization’s time, efforts, and money will go down the drain if the conversion results don’t measure up to your expectations. Organizational reputation can also be dented. 

You can save significantly by seeking the skilled intervention of dedicated staff of outsourced conversion services. They can efficiently and flawlessly pull off complex conversion tasks within a short turnaround. 

2. Rising above the Low Proficiency of the In-House Software Team

XML conversion is an exclusive specialization. Most software engineers lack competence and experience in this domain. Potential engineers often refrain from enriching their skills in complex XML technologies like XQuery and XSLT because of limited or unattractive job prospects. If you want to cultivate human resources in-house, you need to invest in staff training. 

This investment may not pay off adequately if the team fails to decipher and convert documents flawlessly to XML format. 

Further, refresher training may be required periodically whenever conversion needs arise. In contrast, you can pull off the task at a fraction of the cost by hiring conversion services. You stand to benefit from the expertise of their team without investing in infrastructure, state-of-the-art resources, or administrative overheads.

Also Read: How to Use Atypon XML DTD for Accurate and Efficient XML Conversion?

3. Handling Higher Conversion Volumes with Flair

You can fully realize the cost-efficiency of XML conversion services when you need to convert XML data in large volumes. The services offer scalability as they can dedicate needful resources and infrastructure to match up the volume within a moment’s notice. You can meet your deadlines without investing in redundant infrastructure, mobilizing resources, or adversely impacting the business’s bottom line.

Incidentally, the demand on computing and human resources intensifies when XMLs, particularly the large files with deep nesting, have to be parsed and transformed. If you start setting up resources, your apparent lack of domain knowledge and deficient skills will lead to the development of solutions that won’t scale properly. 

Often, the solutions developed in-house are sufficient for fulfilling the organization’s functional needs and for working with smaller data volumes. If you want to meet Service-Level Agreements involving large data volumes and salvage your brand prestige, you need the services of an outsourced XML conversion team. 

4. Reduction of Manual Intervention and Idle Time

If you are planning to convert digital documents to XML with your manpower, you will need to deploy significant manpower. The process will consume time, and the chances of error will be high due to the complexity of the XML structure.

XML conversion services relieve your organization from the headache of diverting manpower to jobs in which you lack expertise. Human resources can be diverted for more productive jobs in your company’s core competence areas. Manual intervention will be replaced by automated software that converts accurately and quickly, and the cost of revising wrongly parsed files will be eliminated.

5. Enhancement of Business Value with Legacy Data

Your organization may be barred from using valuable and actionable business intelligence because the legacy data is available in the form of scanned images or static file formats. Access to these files can be restored by XML conversion services that convert the data into usable XML formats. 

You can search, analyze, and process the legacy data with ease. This will give your business a competitive edge.

6. Cost-Efficient Diversification of Business

If you are in the eBook, whitepaper, or online document publishing business, XML conversion services can help you unleash new income sources. With XML-based publishing, your content can be repurposed for easy publishing on different digital platforms. 

Leveraging XML web content can generate eBooks or informative resources. Information can be woven dynamically and attention-grabbably without duplicity.

7. Ease of Regulatory Compliance

Organizations in healthcare, legal, financial services, and other public-oriented domains need to comply with the stringent regulations of the land. XML conversion services can help you reorganize data per compliance stipulations and facilitate its seamless exchange between your system and global regulatory authorities.

The data tags can be customized with XML, which helps you tailor the submissions according to specified regulatory guidelines. The uniform structure of XML also facilitates the easy review of regulatory documents by the concerned authorities. Thus, your organization is safeguarded from legal hassles and penalties.

8. Conservation of Critical Digital Data

XML conversion services streamline the document management process. You can get digital data integrated from different systems due to the standard format of XML. Further, all documents vital for your organization in the long run can be converted to XML and preserved in an easily accessible manner. This happens cost-effectively.

Check out EXCLUSIVE: Hurix Digital Converts XML Files to HTML and Publishes 250,000 Backlist Titles

Moving Ahead

XML Conversion Services offers cost-competitive solutions to all your digital data-related requirements. You can get your legacy data converted to compatible digital formats and enjoy quicker access to data for faster publishing and cross-platform integration. Your sensitive data, once converted to XML, can be preserved for eternity. The benefits of XML conversion are manifold.

Hurix Digital has an elaborate mechanism for facilitating the conversion of your documents from rigid formats to XML. Our seasoned and extensively trained professionals use sophisticated and cutting-edge tools to accomplish bulk conversions in the shortest turnaround time. 

We comprehensively analyze your documents’ structure, metadata, and fields to configure suitable conversion rules for mapping document elements to XML fields and tags. Each XML document is thoroughly validated for accuracy before delivery.

Contact us to learn more!