Running a learning management system (LMS) without knowing your actual cost per learner is like driving blindfolded. You might reach your destination, but you’ll waste fuel, time, and resources along the way. The Cost per Active Learner Calculator changes this equation entirely.

This calculator breaks down your total LMS investment against actual user engagement. Feed it your platform costs, user numbers, and activity metrics. Watch as it reveals the true price tag for each engaged learner in your system. No more guessing games about ROI or budget allocation.

How This Calculator Works

Here’s the simple idea: divide every cent you pour into the learning platform (subscription, fresh content, upkeep) by the people who have logged in and used a course during the past month. That single figure tells a very clear story about efficiency.

What Goes In?

• LMS Annual Cost: The license or hosting invoice you clear once a year for your learning management system (LMS)
• Content Development Cost: This cost is for content build or purchase spend, including videos, SCORM files, PDFs, and micro lessons.
• Maintenance & Support Cost: This should include the cost of admin hours, upgrades, and help-desk tickets.
• Total Number of Enrolled Learners: This refers to the headcount of enrolled users with access.
• Activity Rate: The percentage of enrolled users who actually signed in and engaged with learning content over the past 30 days.

Key reasons those inputs matter: the first three drive your total outlay, while the last two reveal how much of that outlay fuels genuine learning rather than idle accounts. By tying both sides together, the calculator highlights leaks that stay hidden on a standard budget sheet.

Hit calculate, and the results appear instantly. You’ll see total yearly outlay, enrolled count, active users, idle ones, wasted spend on the inactive, and the big reveal: cost per active learner. It’s eye-opening. What were once blurry guesses morph into clear numbers. If half of your learners vanish after signup, that’s money circling the drain. Seeing this pushes groups to rework offerings, crank up engagement, or rethink spending.

Take the Next Step

Don’t let your training budget go to waste. With our Cost per Active Learner Calculator, you can optimize your spending and ensure that your learners are not only enrolled but actively engaged in meaningful learning experiences.

Get your result, share it with stakeholders, then act on it with the experts who build and fine-tune learning ecosystems every day. Hurix Digital’s Moodle LMS specialists can reconfigure workflows, migrate legacy content, and customize dashboards to shrink spend while lifting engagement. Schedule a call now to learn more.